Safety Statement 2016 - Kilmessan NS

Go to content

Main menu:

Safety Statement 2016

Parents Info > Policies

Kilmessan Mixed National School
Safety Statement

The Board of Management brings to the attention of its staff the following arrangements for safeguarding the safety, health and welfare of those employed and working in the school.

This policy requires the co-operation of all employees. It shall be reviewed annually or more frequently if necessary, in the light of experience, changes in legal requirements and operational changes. A safety audit shall be carried out annually by the Board of Management & Staff Safety Officers and a report made to staff. All records of accidents and ill-health will be monitored in order to ensure that any safety measures required can be put in place to minimise the recurrence of such accidents and ill-health.

The Board of Management of Kilmessan Mixed National School wishes to ensure that as far as is reasonably practical:

• The design, provision and maintenance of all places in the school shall be safe and without risk to health.
• There shall be safe access to and from places of work.
• Plant and Machinery may be operated safely insofar as is possible.
• Work systems shall be planned, organised, performed and maintained so as to be safe and without risk to health.
• Staff shall be instructed and supervised in so far as is reasonably possible so as to ensure the health and safety at work of its employees.
• Protective clothing or equivalent shall be provided as is necessary to ensure the safety and health at work of its employees.
• Plans for emergencies shall be complied with and revised as necessary.
• This statement will be continually revised by the Board of Management as necessity arises, and shall be re-examined by the Board on at least an annual basis.
• Employees shall be consulted on matters of health and safety.
• Provisions shall be made for the election by the employees of a safety representative.

The Board of Management of Kilmessan Mixed National School recognises that its statutory obligations under legislation extends to employees, students, to any person legitimately conducting school business, and to the public.

The Board of Management Kilmessan Mixed National School undertakes to ensure that the provisions of the Safety, Health and Welfare at Work Act 1989 are adhered to:

Duties of Employees

It is the duty of every employee while at work:

(a) to take reasonable care for his/her own safety, health and welfare, and that of any person who may be affected by his/her acts or omissions while at work.
(b) to co-operate with his/her employer and any other person to such extent as will enable his/her employer or the other person to comply with any of the relevant statutory provisions.
(c) to use in such manner so as to provide the protection intended, any suitable appliance, protective clothing, convenience, equipment or thing provided (whether for his/her lone use or for use by him/her in common with others) for securing his/her safety, health or welfare at work.
(d) to report to the Board of Management without unreasonable delay, any defects in plant, equipment, place or work, or system of work, which might endanger safety, health or welfare of which he/she becomes aware.

No person will intentionally or recklessly interfere with or misuse any appliance, protective clothing, convenience or other means or thing provided in pursuance or any of the relevant statutory provisions or otherwise, for securing safety, health or welfare or persons arising out of work activities.

Employees using available facilities and equipment provided, should ensure that work practices are performed in the safest manner possible (see section 9 of Safety, Health and Welfare at Work Act 1989).

Consultation and Information

It is the policy of the Board of Management of Kilmessan Mixed National School to consult with staff in preparation and completion of hazard control forms, to give a copy of the safety statement to all present and future staff, and to convey any additional information or instructions regarding health, safety and welfare at work to all staff as it becomes available. Health, safety and welfare at work will be considered in any future staff training and development plans.


Hazards shall be divided into two categories. Those which can be rectified will be dealt with as a matter of urgency. Those that cannot will be clearly indicated and appropriate procedures listed beside them. All hazards shall be eliminated insofar as resources and circumstances allow.


It is the policy of the Board of Management of Kilmessan Mixed National School that:
(i) The Board of Management will ensure that an adequate supply of fire extinguishers, suitable for the type of fires likely to occur in each area, is available, identified and regularly serviced by authorised and qualified persons. Each fire extinguisher shall have instructions for its use.

(ii) The Deputy Principal will ensure that fire drills shall take place at least once a term.

(iii) Fire alarms shall be clearly marked. (Responsibility of Board of Management Safety Officer)

(iv) Signs shall be clearly visible to ensure that visitors are aware of exit doors and routes.(Staff Safety Officer)

(v) All doors, corridors, and entries shall be kept clear of obstruction and shall be able to be opened at all times from within the building. Each teacher who has an exit in his/her classroom must ensure it is kept clear. P.E. hall and main doors – Principal will see they are free of obstruction.

(vi) A plan of the school shows assembly points outside the school.

(vii) Assembly areas are designated outside each building, and the locations specified.

(viii) Exit signs shall be clearly marked.

(ix) All electrical equipment shall be left unplugged when unattended for lengthy periods and when the building is empty. Teachers are responsible for their own classroom. The secretary/Principal, as appropriate, are responsible for the office. Staff room is every teacher’s responsibility. Cleaners to check when cleaning.

(x) Bottled gas shall be stored in a secure place in such a manner as to minimise the danger of explosion in the case of fire.

(xi) Deputy Principal shall be responsible for fire drills and evacuation procedures.

(xii) All recommendations made by a Fire Officer in addition to these provisions shall be implemented.

The following hazards (in so much as can be identified) are considered by the Board of Management to be a source of potential danger and are brought to the attention of all concerned.
1. Wet corridors
2. Fuel tanks
3. Trailing leads
4. Computers & associated devices
5. Guillotine
6. Projectors/Interactive Whiteboards
7. Fuse Board
8. Electric kettles
9. Boiler house
10. Ladders
11. Excess Gravel/uneven surfaces on school yard
12. Protruding units and fittings
13. External store to be kept locked
14. Icy surfaces on a cold day
15. Mats in corridors
16. Windows opening out
17. Manhole covers
18. Outdoor Classroom
19. Paths & steps to yard

To minimise these dangers the following safety/ protective measures must be adhered to (see duties of employee pages 1-2 of this document):

(a) Access to and operation of plant/equipment is restricted to qualified members of the staff, whose job function is that of running, maintaining, cleaning and monitoring particular items of plant in the course of their normal duties. Copies of this Safety Statement will be sent to all contractors prior to contract by the Principal/Board of Management. Any other contractors entering the school must be shown a copy of the school’s Safety Statement and shall adhere to its provisions.
(b) In addition, all such plant and machinery is to be used in strict accordance with the manufacturer’s instructions and recommendations.
(c) Where applicable Board of Management will ensure that members of the staff will have been instructed in the correct use of plant, machinery and equipment.
(d) All machinery and electrical equipment are fitted with adequate safeguards.
(e) Precautionary notices, in respect of safety matters are displayed at relevant points.
(f) Ladders must be used with another person’s assistance.
(g) Avoid use of glass bottles where possible by pupils. Remove broken glass immediately on discovery.
(h) Board of Management will check that floors are clean, even, non-slip and splinter-proof.
(i) All staff will check that PE equipment is stacked securely and in positioned so as not to cause a hazard.
(j) Check that all PE and other mats are in good condition. (Staff Safety Officer)
(k) An annual routine for inspecting furniture, floors, apparatus, equipment and fittings. (BoM Safety Officer and Staff Safety Officer)
(l) Check that wooden beams, benches etc. Are free from splinters and generally sound. (All staff to notify Staff safety Officer).   
(m) Check that outside lighting works and is sufficient. (Board of Management)
(n) Check that all builders’ materials, caretaker’s maintenance equipment, etc are stored securely. (Principal, BoM Safety Officer & Staff Safety Officer)
(o) Check that refuse is removed from building each day and is carefully stored outside. (Caretaker & cleaners)
(p) Check that roofs, guttering, drain pipes etc as far as can be seen are sound and well maintained. (BoM & Staff Safety Officers)
(q) Check that all play areas, especially are kept clean and free from glass before use. (All staff)
(r) Check that manhole covers are safe. (BoM & Staff Safety Officers)

Constant Hazards

Machinery, Kitchen equipment, Electrical appliances.

It is the policy of the Board of Management of Kilmessan Mixed National School that machinery, kitchen equipment and electrical appliances are to be used only by competent and authorised persons. Such appliances and equipment will be subject to regular maintenance checks.

Electrical Appliances

Arrangements will be made for all appliances to be checked on a regular basis at least annually by a competent person (i.e. maintenance person, the supplier or his agent). Before using any appliance the user should check that:
• All safety guards which are a normal part of the appliance are in working order
• Power supply cables/leads are intact and free of cuts or abrasions.
• Leads of appliances are unplugged when not in use.
• Suitable undamaged fused plug tops are used and fitted with the correct fuse.
• Official guidelines issued by the Health and Safety Authority are followed.


It is the policy of the Board of Management of Kilmessan Mixed National School that all chemicals, photocopier toner, detergents etc be stored in clearly identifiable containers bearing instructions and precautions for their use and shall be kept in a locked area, and protection provided to be used when handling them. (Secretary/Cleaners/Caretaker/Principal where appropriate).

Drugs And Medication

It is the policy of the Board of Management of Kilmessan Mixed National School that all drugs, medications, etc be kept in secure individual containers, clearly labelled, locked at all times, out of the reach of pupils (strong room) and the key kept in a  secure place and used only by trained and authorised personnel. Inhalers are labelled & kept in a secure location in the child’s classroom (filing cabinet)


To ensure the continued welfare of the staff and children, toilet and cloakroom areas are provided. A Staffroom separate from the work area is provided, where tea and lunch breaks may be taken. Staff must co-operate in maintaining a high standard of hygiene in this area.

A high standard of hygiene must be achieved at all times throughout the school. Adequate facilities for waste disposal must be available. An adequate supply of hot and cold water, towels and soap and sanitary disposal facilities must be available.

Members of staff and students are reminded:

(a) A person who is under medical supervision or on prescribed medication and who has been certified fit for work, should notify the school of any known side effect or temporary physical disabilities which could hinder his/her work performance and which may be a danger to either him/herself or to fellow workers. The school will arrange or assign appropriate tasks for the person to carry out in the interim.
(b) Staff and students are not allowed to attend the premises or carry out duties whilst under the influence of illicit drugs or alcohol. Any person found breaking this rule will be liable to disciplinary action. [See Substance Use Policy]

Highly Polished Floors

It is the policy of the Board of Management of Kilmessan Mixed National School that every attempt will be made to avoid the creation of slippery surfaces. The washing of floors shall be conducted, as far as is possible, after school hours to eliminate as far as possible, the danger of slipping. Where floors are wet, warning signs regarding wet floors shall be used. Attention is drawn to the possibility of outside floors and surfaces being affected by frost in cold weather, and staff and pupils shall be told to use handrails when going up or down steps/ramps. Step edges shall be fitted with clearly marked edges of a non-slip nature wherever practical.


It is the policy of the Board of Management of Kilmessan Mixed National School  that the school & its grounds shall be a non-smoking area to avoid hazard to staff and pupils of passive smoking.

Broken Glass

The Board of Management shall minimise the danger arising from broken glass. Staff are asked to report broken glass to the Principal so that it may be immediately removed.

Visual Display Units

It is the policy of the Board of Management of Kilmessan Mixed National School that the advice contained in the guidelines on the safe operation of visual display units, issued by the Health and Safety Authority be carefully followed. Any up-to-date information regarding hazards relating to the use of VDU’s will be studied and recommendations and directives implemented.

Infectious Diseases

It is the policy of the Board of Management of Kilmessan Mixed National School that all infectious diseases shall be notified and steps taken to ensure the safety of staff and students against all such diseases. The Board of Management will endeavour to minimise the risk by adherence to sound principles of cleanliness, hygiene and disinfection and have provided disposable gloves for use in all First Aid applications, cleaning tasks, etc. Toilets and washrooms shall be provided at all times with an adequate supply of water, soap, towels and a facility for the safe disposal of waste.

First Aid

It is the policy of the Board of Management of Kilmessan Mixed National School that all staff shall undergo regular training to provide First Aid to pupils & other staff.
(1) Notices are posted in office detailing:
• arrangements for giving first aid,
• location of first aid boxes,
• procedure for calling ambulances etc….,
• telephone numbers of local Doctor, Gardaí, Hospital.

(2) All incidents, no matter how trivial and whether to employees or to students or to members of the public must be reported immediately to the person responsible for the hazard identified in the Statement (or in the event that the accident/incident occurs in any other place to which that paragraph dealing with hazards does not relate to the Safety Officer). This is necessary to monitor the progress of safety standards and to ensure that the proper medical attention is given where required. An Accident Report File is to be maintained for the recording of all accidents and incidents by the Safety Officers.

The Deputy Principal will see that there will be maintained in the school a properly equipped First Aid Box available to staff at all times containing:
• sticking plasters
• Anti-histamine for Stings, etc.
• Tape
• Disinfectant (e.g savlon)
• Eye lotion(e.g Optrex)
• Antiseptic cream
• Cotton Bandage
• Cream for First Aid treatment of Burns
• Antiseptic Wipes
• Scissors
• First Aid Chart

Disposable gloves must be used at all times in administering First Aid

Access To School

Inasmuch as is compatible with the practical layout of the school premises, anyone entering the school premises shall be required to identify themselves to the Principal or the Secretary as relevant before gaining admittance to the school. Any contractor must make direct contact with the Principal before initiating any work on the premises and shall be shown a copy of the Safety Statement applying to the school and shall agree to its provisions.

While work is in progress, any noise shall be avoided wherever possible during school hours and shall at all times be reduced to the minimum necessary. The contractor and his workmen shall not create any hazard, permanent or temporary, without informing the principal or his nominated agent and shall mark such hazard with warning signs or other suitable protection.

Collecting Children

(1) All visitors, in the interest of safety, must obey all signs upon entering the school grounds.
(2) All staff, students & parents must adhere to agreed protocols regarding the dropping off & collecting of pupils to & from school.[These are circulated to all parents annually]

Revision Of This Safety Statement

This statement shall be regularly revised by the Board Of Management of Kilmessan Mixed national School  in accordance with experience and the requirements of the Health and Safety Act and the Health and Safety Authority.

Signed on behalf of the Board of Management:

Chairperson:__________________________ Date:26-4-2016

Principal:____________________________  Date:__________

SafetyOfficer:__________________________Date:________Nominee of BOM

SafetyOfficer:__________________________Date:________Nominee of staff

Reviewed: 2019



Policy statement in accordance with the Safety, Health and Welfare at Work Act 1989

Prepared by representatives of the Board of Management, in consultation with parents and teachers in accordance with the safety, Health and Welfare Act at Work Act 1989

Appendix 1:

Fire Drill & Evacuation Procedure

A Fire Drill will be held at least once per school term.

1. On hearing the Fire Alarm Hooter, ask the children to line up in an orderly manner inside the classroom.
2. Then, having checked that no child is in the classroom toilets, ask the first child to lead the way out, putting the catch on the outside door (if they are the first class out). Insist on no running inside or outside on their way to the Assembly Point (i.e. Front of School).
3. Each teacher should bring his/her Roll Book, closing the door to stop the possible spread of fire. Check the toilets.
4. All school staff (teaching & ancillary) must vacate the school at this time & close all internal doors as they exit.
5. All external doors must be closed.
6. The portable phone should be brought outside for use.
7. Teachers call the roll when children are in the Assembly Area.
8. Nobody muse return into the building until the ‘All Clear’ is given
9. Please explain the Evacuation to the children beforehand so no child will overreact.
10. Please explain where emergency windows are in the classroom & demonstrate their safe use.

If a child is in the care of anybody other than the class teacher (eg. LS teacher, Resource teacher, SNA etc) it is that person’s responsibility to accompany the child safely to the Assembly Area.

Appendix 2:

Car Park Safety
Dear Parents/Guardians,
The car park outside the school is becoming an increasingly busy place. With this in mind & in the interest of safety for all pupils, we have reviewed drop-off & collection procedures. We would appreciate the co-operation of all parties in the implementation of these protocols.
The teachers have already spoken to all children about the importance of using the footpaths & of remaining vigilant at all times when entering or leaving the school. The message has been delivered that pupils should use paths only & NOT walk through the car park or behind or between cars. Teachers have explained & demonstrated to their pupils safe procedures to minimise the possibility of accidents.

• Explain correct procedures & regularly remind pupils of same
• Ensure the children know to use the paths only & not parking areas
• See the children safely off the school premises
• Release pupils to designated collection person, when identified (Junior Infants – 2nd Class)
Pupils are expected to:
• Use footpaths only & never walk behind or between cars (parked or moving)
• Inform their teacher when they have identified collection person (Junior Infants – 2nd Class)
• Follow safety guidelines (including mounting & dismounting buses)
Parents/Guardians/Collectors are requested to:
• Deposit & collect children in a timely & safe manner
• Exercise extreme caution while driving in the vicinity of the school
• Use the designated collection area at dispersal time i.e. Yellow box at main gates
• Ensure pupils use paths at all times & not walk behind or between cars
• Keep designated bus parking spaces free at all times
• Ensure the school has up to date contact details, including designated collection people & inform the school in writing if these details change

We are confident that, with the co-operation of all concerned, the car park will be a safer place for all who use it & we thank you all for your continued efforts in this regard.  

Yours sincerely,

Brian Mullins (Principal)

Back to content | Back to main menu